Team Habits: Agreeing How Your Team Uses AI
Agree simple shared rules for AI use in your team: tools, data, review, disclosure and learning.
A taste of a lesson
Half my team uses AI for everything, the other half refuses. How do I write rules without starting a fight?
Start from shared goals rather than enthusiasm: accurate work, protected client data and less wasted time. Draft the agreement with representatives from both groups. Keep it to things everyone can accept: approved tools only, clear data rules, every output has a human owner, and nobody is required to use AI where it is not mandated. Then trial it for a month and review together. Which worries come up most from the people who refuse, and which frustrations from the heavy users?
Written by the teacher as an example. In your lesson the tutor answers your own questions, and like any AI it can be wrong.
What you will be able to do
- Draft a one page team agreement on AI use within official policy
- Define data rules with examples specific to your team's work
- Set clear ownership, review and disclosure expectations
- Plan an inclusive rollout with a trial period and regular review
Lesson plan
- 1 Policy versus team habits Understand how a team agreement fits under official organisational policy. Start
- 2 Data rules with real examples Make data categories concrete for your team's daily work. Start
- 3 Ownership, review and disclosure Agree who checks what and when AI help is mentioned. Start
- 4 Sharing and learning Set up light routines for sharing prompts and lessons. Start
- 5 Incidents and opting out Handle mistakes calmly and respect different choices. Start
- 6 Rolling it out Introduce the agreement with the team, trial it and keep it current. Start
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About this tutor
When everyone in a team uses AI differently, problems follow: confidential data pasted into the wrong tool, drafts sent unchecked, arguments over whether AI help should be mentioned. This tutor helps team leads and members agree a short set of working habits that fit within the organisation's official policy: which tools are approved, which data goes where, who reviews what, when to disclose AI help, how to share good prompts, and what to do when something goes wrong. You draft a one page team agreement and plan how to introduce it without making colleagues who prefer not to use AI feel left out.
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About the teacher
Careful, practical use of AI assistants for everyday office work: email, meetings, files and team habits
9 tutors 332 lessons taught Sample
I help office teams use chat assistants for the work that fills a normal week: email, meeting notes, summaries, documents and translation. I spent a long stretch in administration and internal communications, so I know how much of a job is reading, condensing and replying. My teaching is hands on and cautious in equal measure. We practise on realistic tasks,...
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